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Full Service Wedding Planning

From Engagement to the Wedding Day

This is an ideal 18 months to 12 months in advance. We can surely plan your full service wedding planning in 12 months or less, depending on the couple.

Full Service Wedding Planning

  • Unlimited consultations with Chandai via email and phone
  • Up to 10 meetings with the client to cover all aspects of the wedding planning including:
    • Initial meeting is to discuss estimated expenditure, priorities for the wedding and the process for meetings.
    • Venue scouting up to 2 venues
    • Attend meetings with potential service providers based on client’s needs: 1-2 meetings with photography, videography, invitations, lighting, wedding baker
    • Initial walkthrough at the venue to understand your vision for how the wedding will flow
    • Attend menu selection/ banquet set up meeting
    • Final detail meeting at your venue with you and your chosen vendor
  • Budget Management
  • Schedule Payments & Reminders to your choice of vendors
  • Review and proof the banquet event order (BEO) provided by the caterer and venue
  • Place & confirm all rental orders for chairs, linens, draping, lounge furniture, dance floor, china, glassware, glassware, trees, and props such as mandap and ceremony props
  • Assist you with the selection of ceremony music and band or disc jockey for reception
  • Referral to the best floral designers
  • Provide referrals for all other wedding vendors including:
    •  Wedding Gown Boutiques
    • Officiants
    • Transportation
    • Hair and Make-up Artists
    • Men’s attire
    • Childcare
  • Contact service providers for arrival times and communicate venue’s procedures for unloading, set up and tear down
  • Assist with selection of stationery for save the date cards, invitations, and all reception items
  • Provide proofreading & approval of all printed items
  • Review proposals and terms of contracts for all vendors before signing and payment
  • Produce a comprehensive and complete timeline of the wedding day·including a bridal party timeline
  • Provide you with information on obtaining your marriage license
  • We will provide up to four planners/coordinators on the wedding day based on guest count & complexity of the event
  • Assist with the selection of favors, gifts and welcome baskets
  • Research hotel accommodations & group room blocks
  • Distribute client-approved timeline to all vendors 2 weeks before the wedding date
  • Work with Officiant in coordinating the ceremony
  • Communication with vendors to ensure payment management is handled
  • Count & confirm all vendor orders (DJ, Caters & Decor) and quantities per contract
  • Coordinate with managers, banquet staff regarding set ups and compliance of floor plans and timeline of the event
  • Assist with set up- Seating Cards, Menus, Favors, Sign-in Book, Gifts, etc.
  • Attend soundcheck with Band musicians/ or DJ
  • Direct Ushers with seating and program distribution
  • Communicate with musicians on ceremony and reception song selections and cueing wedding party for processional, recessional and reception
  • Work with Band/DJ to establish timing for Grand Entrance, First Dance, Cake Cutting, Bouquet and Garter Toss
  • Organize and pack away towards the end of the event any leftover seating cards, menus, favors, sign-in book, gifts, etc.
  • Handle final payments and gratuities to vendors before departure
  • Troubleshoot any questions or concerns you may have on the wedding day and throughout the planning

For more questions on Full Service wedding planning click here!

Click here for Partial Planning Package 

Click here for Month of/Day of/Event Management

CHANDAI EVENTS

Serving New York & Beyond

FREE Estimated Financial Planning Guide to a Perfect Indian Wedding

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