Full Service Wedding Planning

From Engagement to the Wedding Day  

  • Unlimited consultations with Chandai via email and phone

  • Up to 10 meetings with the client to cover all aspects of the wedding planning including:

    • Initial meeting is to discuss estimated expenditure, priorities for the wedding and the process for meetings.

    • Venue scouting up to 2 venues

    • Attend meetings with potential service providers based on client’s needs: 1-2 meetings with photography, videography, invitations, lighting, wedding baker

    • Initial walkthrough at the venue to understand your vision for how the wedding will flow

    • Attend menu selection/ banquet set up meeting

    • Final detail meeting at your venue with you and your chosen vendors

  • Budget Management

  • Schedule Payments & Reminders to your choice of vendors

  • Review and proof the banquet event order (BEO) provided by the caterer and venue

  • Place & confirm all rental orders for chairs, linens, draping, lounge furniture, dance floor, china, glassware, glassware, trees, and props such as mandap and ceremony props

  • Assist you with selection of ceremony music and band or disc jockey for reception

  • Referral to the best floral designers

  • Provide referrals for all other wedding vendors including:

    •  Wedding Gown Boutiques

    • Officiants

    • Transportation

    • Hair and Make-up Artists

    • Men’s attire

    • Childcare

  • Contact service providers for arrival times and communicate venue’s procedures for unloading, set up and tear down

  • Assist with selection of stationery for save the date cards, invitations, and all reception items

  • Provide proofreading & approval of all printed items

  • Review proposals and terms of contracts for all vendors before signing and payment

  • Produce a comprehensive and complete timeline of the wedding day·including a bridal party timeline

  • Provide you with information on obtaining your marriage license

  • We will provide up to four planners/coordinators on the wedding day based on guest count & complexity of the event

  • Assist with the selection of favors, gifts and welcome baskets

  • Research hotel accommodations & group room blocks

  • Distribute client-approved timeline to all vendors 2 week before wedding date

  • Work with Officiant in coordinating the ceremony

  • Communication with vendors to ensure payment management is handled

  • Count & confirm all vendor orders (DJ, Caters & Decor) and quantities per contract

  • Coordinate with managers, banquet staff regarding set ups and compliance of floor plans and timeline of the event

  • Assist with set up- Seating Cards, Menus, Favors, Sign-in Book, Gifts, etc.

  • Attend sound check with Band musicians/ or DJ

  • Direct Ushers with seating and program distribution

  • Communicate with musicians on ceremony and reception song selections and cueing wedding party for processional, recessional and reception

  • Work with Band/DJ to establish timing for Grand Entrance, First Dance, Cake Cutting, Bouquet and Garter Toss

  • Organize and pack away towards the end of the event any leftover seating cards, menus, favors, sign-in book, gifts, etc.

  • Handle final payments and gratuities to vendors before departure

  • Troubleshoot any questions or concerns you may have on the wedding day and throught out the planning

 

Partial Service Wedding Planning

  • Up to 100 hours ofplanning with Chandai including phone and email consultations

  • Up to 6 meetings with the client to cover all aspects of the wedding planning including:

    • Attend meetings with potential service providers based on client’s needs: 1-2 meetings with photography, videography, invitations, lighting, wedding baker

    • Initial walkthrough at the venue to understand your vision for how the wedding will flow

    • Attend menu selection/ banquet set up meeting

    • Final detail meeting at your venue with you and your chosen vendors

  • Review and proof the banquet event order (BEO) provided by the caterer and venue

  •  Confirm only: all rental orders for chairs, linens, draping, lounge furniture, dance floor, china, glassware, glassware, trees, and props such as mandap and ceremony props

  • Assist you with selection of ceremony music and band or disc jockey for reception

  • Referral to the best floral designers

  • Provide referrals for all other wedding vendors including:

    •  Wedding Gown Boutiques

    • Officiants

    • Transportation

    • Hair and Make-up Artists

    • Men’s attire

    • Childcare

  • Contact service providers for arrival times and communicate venue’s procedures for unloading, set up and tear down

  • Review proposals and terms of contracts for all vendors before signing and payment

  • Produce a comprehensive and complete timeline of the wedding day including a bridal party timeline

  • Provide you with information on obtaining your marriage license

  • We will provide up to four planners/coordinators on the wedding day based on guest count & complexity of the event

  • Research hotel accommodations & group room blocks

  • Distribute client-approved timeline to all vendors 2 week before wedding date

  • Work with Officiant in coordinating the ceremony

  • Communication with vendors to ensure payment management is handled

  • Count & confirm all vendor orders (DJ, Caters & Decor) and quantities per contract

  • Coordinate with managers, banquet staff regarding set ups and compliance of floor plans and timeline of the event

  • Assist with set up- Seating Cards, Menus, Favors, Sign-in Book, Gifts, etc.

  • Attend sound check with Band musicians/ or DJ

  • Direct Ushers with seating and program distribution

  • Communicate with musicians on ceremony and reception song selections and cueing wedding party for processional, recessional and reception

  • Work with Band/DJ to establish timing for Grand Entrance, First Dance, Cake Cutting, Bouquet and Garter Toss

  • Organize and pack away towards the end of the event any leftover seating cards, menus, favors, sign-in book, gifts, etc.

  • Handle final payments and gratuities to vendors before departure

  • Troubleshoot any questions or concerns you may have on the wedding day and throught out the planning

Month of Wedding Coordination

  • Up to 40 hours of consultations with Chandai via email and phone for 30 days prior to the wedding day

  • Up to 2 meetings with the client to cover all aspects of the wedding planning including:

    • Initial walkthrough at the venue to understand your vision for how the wedding will flow

    • Open wedding planning meeting

  • Review and proof the banquet event order (BEO) provided by the caterer and venue

  • Confirm all rental orders for chairs, linens, draping, lounge furniture, dance floor, china, glassware, glassware, trees, and props such as mandap and ceremony props

  • Contact service providers for arrival times and communicate venue’s procedures for unloading, set up and tear down

  • Provide proofreading & approval of all printed items

  • Review proposals and terms of contracts for all vendors before signing and payment

  • Produce a comprehensive and complete timeline of the wedding day including a bridal party timeline

  • Provide you with information on obtaining your marriage license

  • We will provide up to four planners/coordinators on the wedding day based on guest count & complexity of the event

  • Distribute client-approved timeline to all vendors 2 week before wedding date

  • Work with Officiant in coordinating the ceremony

  • Communication with vendors to ensure payment management is handled

  • Count & confirm all vendor orders (DJ, Caters & Décor) and quantities per contract